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AI in Healthcare & Pharma Summit

The Sponsor Portal is your one-stop resource for all event-related information, including venue details, shipping instructions, attendee pass registration and the hotel reservation link.

Meet the team

Lauren Hughes
Lauren Hughes

Operations

lauren.hughes@coriniumgroup.com

Austin Spintman - Headshot (Corinium Background) - Copy
Austin Spintman

Marketing

austin.spintman@coriniumgroup.com

Emilia - Dallas
Emilia Malaj

Production & Content

emilia.malaj@coriniumgroup.com

Meneka Wijesiriwardena
Meneka Wijesiriwardena

Sales

meneka.wijesiriwardena@coriniumgroup.com

Important Dates

 

Meeting key deadlines is critical to the success of your team and the overall event. These dates ensure smooth coordination across operations, marketing, production, and logistics. Missing them can lead to delays, missed opportunities, or complications onsite. Please review and prioritize all important dates to help us deliver a seamless and successful experience for everyone involved.

ASAP

Company Overview & High-Resolution Logo
Please email marketing your Company Overview (150–200 words) along with a high-resolution logo. Accepted formats include AI, EPS, or PDF for print, and JPG or PNG for digital use. 

November 4, 2025

Delegate List Release
The delegate list will only be shared with sponsors once full sponsorship payment has been received by Corinium/RE•WORK. Timely payment is essential to ensure access to this valuable information.

November 11th, 2025

Registering Team Passes:

REGISTRATION LINK

Seat Drop Confirmation (only applicable if in your contract):

We’ll confirm the timing of your seat-drop in advance. Please bring 200 copies with you to the event or arrange for them to be shipped to arrive on time.


Sponsor Pre-Event Webinar hosted by Corinium/RE•WORK via teams:

If you need a calendar invite sent, please contact Lauren Hughes directly.

November 14th, 2025

Audio-Visual (AV) Orders

To request a power drop or any audio-visual equipment for your stand, such as a monitor, please submit your order via link (below).

AV ORDER FORM

 

Shipping Instructions
Once your shipment has been dispatched, kindly forward the tracking number(s) to Lauren Hughes. For additional details, please refer to the [shipping information link].

SHIPPING INFORMATION

November 24th, 2025

Final attendee list released and sent by Lauren Hughes.

Key Responsibilities

Pre-Event Additional Information

Eventspass LeadGen (optional)

 

Please find below three video tutorial links. Click on Video 1, 2, or 3 to be redirected to the corresponding Eventspass instructional video.
If you require further assistance, feel free to contact Crystal Gomez via email.

30 Second Ad Information

(If specified in your contract) 

Please click the link below to access a PDF copy of the 30 Second AD information.

Seat Drop Information

(If specified in your contract)

Please click the link below to access a PDF copy of the seat drop instructions.

Venue 

The Colonnade Boston-1

Address:

The Colonnade Hotel, 120 Huntington Ave, Boston, MA 02116, United States

Parking Information:

The hotel has an attached parking garage which is self-serve at $25 per vehicle per day for event parking. Overnight guests can use the hotel parking garage and the cost is $65 per vehicle per night. Both are first come first serve. The Prudential Center across the street from the hotel also offers parking. Prices vary.

 

 

Accommodation Bookings:

We're partnered with The Colonnade Hotel to bring you an exclusive discounted hotel room block. Follow the button below to secure your spot! DEADLINE: FRIDAY 24 OCTOBER.

Exhibitor Setup, Schedule, and Teardown

Setup:

Monday, November 17 2025

Exhibitors may access their booths for setup between 6:30 PM and 8:30 PM.

All stands must be fully set up and ready by 8:00 AM for the arrival of conference delegates.

Event Timings:

Tuesday, November 18th
Registration & Light Breakfast: 8:00 am
Conference: 9:00am - 5:00pm
Networking Reception & Prize Draw: 5:00pm - 6:00pm

 

Teardown:

Wednesday, November 19, 2025

All exhibitors can start breaking down their stands from 1:30pm (after the final lunch break)  must vacate their booths by 4:00 PM.

Please note: Exhibitors are responsible for both the setup and breakdown of their own booths.

Shipping Information

Return Shipping Instructions:

Include a pre-paid return shipping label in your original package.
After the event, your team is responsible for packing up your exhibit. Extra packing tape will be available onsite to help seal outgoing packages.
Place sealed, labeled return shipments on your exhibit table after the event.
Sponsors are responsible for arranging pickup and providing return shipping labels.
All return shipments must be scheduled no later than August 16, two days after the event.

 

 

 

Download Instructions & Shipping Labels: